Ticket capture
Optical extraction
Rate verification
Ledger sync
Scan paper delivery slips via mobile camera or ingest PDF invoices directly from automated vendor email threads.
Line-item text recognition parses exact item counts, units, fuel rack adjustments, and delivery surcharges instantly.
Every extracted charge matches automatically against agreed vendor contracts and historical price baselines.
Reconciled statements generate clean verification logs and push approved entries straight into accounting software.
Catching price drift before approval
The hidden distributor surcharge
Paper tickets often stack miscellaneous delivery fees into standard totals. Manual bookkeepers buried in paperwork miss two-cent item bumps until quarterly audits.
Immediate rate verification
The system compares incoming line items against agreed distributor contracts instantly, highlighting cost discrepancies and preventing overpayments before checks clear.
Review actual reconciliation samples
Inspect how automated invoice processing handles complex fuel rack billing and direct-store-delivery statements for independent stations.